Administration Ambassador

Administration Ambassador

Vancouver, BC Canada

Overview

Our nest is looking for someone who possesses an allergy to boredom, a zest for all things high-tech and a passion for administration. Supporting the daily administration of HQ, you will serve as the first point of contact for front desk. You not only know what it takes to make an office run smoothly, you also possess the skills to support heavy growth environments. This role is an excellent fit for those who like things varied, fast paced and generally love to get things done!


Responsibilities
  • Support daily office coordination in an administrative and reception capacity

  • Serve full-cycle reception functions and operate as first point of contact for guests and employees

  • Answer and filter all incoming phone and email inquiries

  • Monitor and ensure adequate office supplies, kitchen supplies, and work station furniture levels and order in a timely manner

  • Execute physical space planning, maintenance, and resource management including kitchen duties and overall tidiness

  • Establish and maintain relationships with external supplier and service vendors, ensuring adequate service levels

  • Coordinate shipping and receiving (courier) for all internal departments

  • Assist with new hire orientation materials and onboarding processes

  • Prepare for meetings and events including arranging catering, preparing materials, locations and assisting with event setup and cleanup

  • Support coordination of all special event, cultural events, and internal initiatives or projects

  • Responsible for office security system, security database, distribution and record keeping

  • Other duties and responsibilities as assigned

Required Skills & Experience
  • Minimum 2+ years of experience in a fast-paced, deadline-driven administrative role preferred

  • Exceptional ability to manage own workflow to ensure quality and efficiency

  • Ability to learn new skills and processes quickly

  • Excellent written and verbal communication skills

  • Self-motivated and can deal with a great deal of ambiguity

Bonus Assets
  • Familiarity with the tech industry and social media tools

  • Working knowledge of Google Apps

  • Enjoy serving and acting as a resource for employee inquiries

  • A love of spreadsheets and all things tracking-related



Date Posted:
Apr 10, 2015 1:04 AM PDT
Company:
Hootsuite Media, Inc.
Website:
https://hootsuite.com/about/careers/operations/Administration-Ambassador

Company:
Hootsuite Media, Inc.
Location:
Vancouver, British Columbia, Canada

Hootsuite is the world’s most widely used social media relationship platform. More than 10 million users, including 744 of the Fortune 1000 companies, trust Hootsuite to manage their social media programs across multiple social networks from one integrated dashboard. Learn more about how Hootsuite is revolutionizing communication at http://www.hootsuite.com. more