Executive Administrative Assistant & Office Manager

Executive Administrative Assistant & Office Manager

ShopLocket is looking for an Executive Administrative Assistant & Office Manager. In this role you’ll join an energetic team and have the role of managing both day to day office activities (greeting guest, planning team outings, running errands) and assisting to streamline activities for the executive team by providing assistance with scheduling, research, travel planning, events, email, and much more. We’re a fast paced company and this role will be both fun and challenging. You’ll work directly with the company co-founder and have a high level view of everything happening across the business.

About ShopLocket: ShopLocket was founded in late 2011 and acquired by PCH International in January 2014. ShopLocket is a platform for hardware entrepreneurs looking to bring innovative products to life and into the hands of visionary consumers. From a set of online resources to help entrepreneurs build a hardware startup, to an ecommerce platform to launch and take pre-orders on new products — ShopLocket is committed to supporting entrepreneurs at every stage of their product journey. www.shoplocket.com

JOB DUTIES

  • Manage all email correspondence and scheduling on behalf of company executives
  • Help to filter CEO’s inbox and email correspondence to help prioritize and take action on what matters most
  • Handle all company travel bookings and conference arrangements
  • Assist with basic bookkeeping and expense reporting
  • Help prepare and edit board presentations, talks, award applications and other documents
  • Assist company executives with research, analysis, and general correspondence
  • Take detailed meeting notes during company retrospectives and calls
  • Attend meeting on behalf of team members when they are travelling, speak on their behalf and provide regular updates
  • Help ensure that projects are routed to the correct team members, and followed up on accordingly
  • Welcomes guests and customers to the office by greeting them
  • Help plan and run company events
  • Help schedule/organize internal and external meetings
  • Ensure birthdays and holidays are recorded and celebrated
  • Keep the office clean, organized and tidy
  • Purchase and manage office supplies
  • Provide support to the entire team as required
  • Other tasks as required

YOUR QUALIFICATIONS

  • You hold a relevant post-secondary degree or work experience equivalent
  • You are comfortable using Word, Excel and PowerPoint
  • You are not intimidated by numbers or light analysis in MS Excel
  • You enjoy working online and with new technology
  • You are obsessed with list-making and organization
  • You exude confidence and warmth when answering the phone and dealing with customers
  • You can step in to make decisions and take ownership over a project
  • You can manage multiple projects, people and deadlines
  • You take pride in your attention to detail and ability to meet deadlines
  • Driven personality to see projects and tasks through to completion
  • You have a 'no job is too big or too small' mentality
  • Most of all, you have a positive attitude and a desire to help others!
  • Experience working in a startup environment a bonus

HOW TO APPLY

Please send your resume and cover letter to katherine@shoplocket.com. All applications are appreciated, but we will contact only successful applicants to move on to the next stage.


Date Posted:
Jun 11, 2014 8:25 AM PDT
Company:
ShopLocket
Website:
http://www.shoplocket.com
Contact:
katherine@shoplocket.com

Company:
ShopLocket
Website:
http://www.shoplocket.com
Location:
Toronto, Ontario, Canada

ShopLocket lets anyone start selling professionally online in minutes. Simply publish a product, embed it in any website, Facebook page, or blog post, and start collecting orders. Finally, selling online is as simple as it should be. more